BY-LAWS OF THE JUNEAU FAMILY USA ASSOCIATION
MISSION STATEMENT
THE JUNEAU FAMILY U.S.A., ASSOCIATION WOULD LIKE TO PROVIDE A LINK BETWEEN THE VARIOUS JUNEAU CLAN MEMBERS OF THIS ASSOCIATION AND OTHER JUNEAU’S AROUND THE USA AND THE WORLD. ALSO TO GIVE THE DIFFERENT CLAN FAMILIES A FORUM TO COMMUNICATE WITH EACH
OTHER.
ARTICLE I
NAME
SECTION 1.
THE NAME OF THE ORGANIZATION SHALL BE JUNEAU FAMILY USA.
SECTION 2.
THE ORGANIZATION SHALL BE ORGANIZED ON A NON-STOCK, NON-PROFIT BASIS.
ARTICLE II
MEMBERSHIP
SECTION 1.
MEMBERS ARE REQUIRED TO PAY DUES EVERY YEAR. THE MEMBERSHIP AND FINANCIAL YEAR FOR THE JUNEAU FAMILY USA WILL BE JUNE 1 THROUGH MAY 31
SECTION 2.
DUES ARE SET BY THE BOARD OF DIRECTORS. IF THERE WILL BE AN INCREASE/DECREASE IN THE DUES, THE BOARD MUST SET THE CHANGE BY APRIL 1 TO TAKE EFFECT THE FOLLOWING JULY. DUES CANNOT BE PRO-RATED.
SECTION 3.
A HOUSEHOLD CAN BE CONSIDERED AS A MEMBER. HOUSEHOLD IS DEFINED AS ALL FAMILY MEMBERS RESIDING AT THE SAME ADDRESS. THE HOUSEHOLD WOULD HAVE ONE VOTE. IF A PERSON IN THE HOUSEHOLD IS 18 YEARS OR OLDER AND WISHES TO VOTE INDIVIDUALLY THEN THAT PERSON MUST PAY DUES.
SECTION 4.
THE RIGHTS OF MEMBERSHIP AND STATUS OF A MEMBER IN GOOD STANDING ARE SUBJECT TO THE PAYMENT OF DUES.
SECTION 5.
MEMBERS IN GOOD STANDING WILL BE ALLOWED TO FULLY PARTICIPATE IN MEMBERSHIP MEETINGS, MAKE AND VOTE ON MOTIONS AS WELL AS NOMINATE AND VOTE FOR DIRECTORS.
SECTION 6.
EACH MEMBER IN GOOD STANDING HAS THE RIGHT TO USE THE WEBSITE (WWW.JUNEAUFAMILYUSA.COM). THEY MAY POST NEWS, PICTURES, AND STORIES OF THEIR FAMILIES.
TO USE THE WEBSITE A MEMBER MUST CONTACT A BOARD MEMBER WITH THEIR REQUEST. THE BOARD WILL POST THE MEMBERS SUBMISSION. THE BOARD HAS THE RIGHT TO REFUSE A REQUEST IT DEEMS INAPPROPRIATE OR DUE TO SPACE THE BOARD MAY LIMIT THE NUMBER OF PICTURES AND TEXT.
ARTICLE III
MEMBERSHIP MEETINGS
SECTION 1.
THE CHAIRPERSON OF THE REUNION COMMITTEE WILL PRESENT THE SITE AND DATE OF THE REUNION (EVERY 3 YEARS) TO THE BOARD OF DIRECTORS FOR APPROVAL BY THE MEMBERSHIP.
SECTION 2.
MEMBERSHIP MEETINGS WILL BE HELD EVERY 3 YEARS AT THE REUNION. ONLY DUE TO EXTENUATING CIRCUMSTANCES WILL THE BOARD POSTPONE THE REUNION DATE.
SECTION 3.
ONLY MEMBERS IN GOOD STANDING MAY VOTE AT THE MEETINGS.
SECTION 4.
THE BOARD OF DIRECTORS MAY ELECT TO HAVE THE MEMBERSHIP VOTE (BY E-MAIL OR WEBSITE) ON ISSUES THAT THEY DEEMS OF CONCERN OF THE ASSOCIATION.
SECTION 5.
TWENTY MEMBERS IN GOOD STANDING OF THE ASSOCIATION WILL CONSTITUTE A QUORUM FOR THE TRANSACTION OF BUSINESS.
ARTICLE IV
SECTION 1.
PARLIAMENTARY AUTHORITY SHALL BE VESTED IN THE PRESIDENT, WHO SHALL OPERATE IN ACCORDANCE WITH ROBERT’S RULES OF ORDER
SECTION 2.
THE ORDER OF BUSINESS AT ALL BOARD AND MEMBERSHIP MEETINGS SHALL BE AS FOLLOWS:
A) CALL TO ORDER
B) READING OF MINUTES
C) TREASURER’S REPORT
D) COMMITTEE REPORTS
E) OLD BUSINESS
F) NEW BUSINESS
G) ADJOURNMENT
ARTICLE V
BOARD OF DIRECTORS
SECTION 1.
THE BOARD OF DIRECTORS WILL HAVE THE AUTHORITY TO CARRY ON THE AFFAIRS OF THE ASSOCIATION.
SECTION 2.
THE BOARD OF DIRECTORS SHALL CONSIST OF 9 MEMBERS: 2 MEMBERS FROM EACH OF 3 AREAS OF THE UNITED STATES (EAST, CENTRAL AND WEST) AND 3 MEMBERS FROM THE UNITED STATES FOR AT LARGE POSITIONS
SECTION 3.
ONE HONORARY MEMBER WILL BE A NON-VOTING MEMBER FROM THE ASSOCIATION DES JUNEAU D’AMERIQUE INC. THIS MEMBER WILL ACT AS THE LIAISON BETWEEN THE 2 ASSOCIATIONS AND WILL TAKE AN ACTIVE PART IN ALL DISCUSSIONS OF THE BOARD. THIS MEMBER WILL BE APPOINTED BY THE ASSOCIATION DES JUNEAU D’AMERIQUE INC. IF THIS MEMBER IS ALSO A MEMBER IN GOOD STANDING OF THE JUNEAU FAMILY USA HE/SHE MAY VOTE AT BOARD MEETINGS.
SECTION 4.
THE BOARD OF DIRECTORS SHALL BE ELECTED BY A MAJORITY VOTE OF THOSE MEMBERS IN GOOD STANDING VOTING AT THE MEMBERSHIP MEETING TO BE HELD EVERY 3 YEARS.
SECTION 5.
FOR JUST CAUSE A DIRECTOR CAN BE REMOVED FROM OFFICE BY A MAJORITY VOTE OF THE BOARD.
SECTION 6.
FIVE DIRECTORS SHALL CONSTITUTE A QUORUM FOR THE TRANSACTIONS OF ANYBUSINESS BY BOARD OF DIRECTORS.
SECTION 7.
DIRECTORS WILL SERVE FOR A PERIOD OF 3 YEARS. IF A REUNION IS CANCELLED, THE THEN SERVING BOARD MEMBERS WILL CONTINUE TO SERVE UNTIL THE NEXT REUNION.
SECTION 8.
IF ANY BOARD MEMBER RESIGNS, THE PRESIDENT SHALL HAVE THE AUTHORITY TO FILL THAT POSITION.
SECTION 9.
AFTER THE MEMBERSHIP MEETING TO BE HELD AT THE REUNION THE DIRECTORS WILL MEET TO ELECT THE OFFICERS (PRESIDENT, VICE PRESIDENT, SECRETARY AND TREASURER). ALL OFFICERS MUST BE SERVING AS MEMBERS OF THE BOARD OF DIRECTORS.
SECTION 10.
THE OFFICERS SHALL BE: THE PRESIDENT, VICE PRESIDENT, SECRETARY AND TREASURER.
PRESIDENT: THE PRESIDENT SHALL BE ACTIVE IN THE MANAGEMENT OF THE ASSOCIATION BUSINESS. HE/SHE SHALL APPOINT A CHAIRPERSON FOR ALL STANDING COMMITTEES AND SHALL BE AN EX-OFFICIO MEMBER OF ALL COMMITTEES HE/SHE SHALL ALSO PRESIDE OVER ALL MEETINGS OF THE BOARD OF DIRECTORS.
VICE PRESIDENT: HE/SHE SHALL PERFORM SUCH DUTIES AS DELEGATED BY THE PRESIDENT. HE/SHE SHALL ACT IN THE PLACE OF THE PRESIDENT DUE TO THE ABSENCE OF THE PRESIDENT.
SECRETARY: THE SECRETARY SHALL KEEP MINUTES OF ALL MEETINGS. HE/SHE WILL GIVE ALL NOTICES REQUIRED BY THE BOARD AND ASSOCIATION BY-LAWS. HE/SHE WILL KEEP A RECORD OF NAMES AND E-MAIL ADDRESSES OF ALL MEMBERS. MEMBERS SHALL NOTIFY THE SECRETARY OF ANY CHANGES.
TREASURER: THE TREASURER SHALL HAVE CUSTODY AND KEEP ALL ACCOUNTS OF MONIES ASSOCIATED WITH THE ASSOCIATION. HE/SHE SHALL KEEP IN BOOKS AN ACCURATE ACCOUNT OF ALL RECEIPTS AND DISBURSEMENTS. HE/SHE SHALL DEPOSIT ALL MONIES IN THE NAME OF THE ASSOCIATION.
ARTICLE VI
SECTION 1.
DISSOLUTION: THE ORGANIZATION MAY BE DISSOLVED BY A TWO-THIRDS VOTE OF THE BOARD OF DIRECTORS. ON DISSOLUTION, ANY FUNDS NOT EXPANDED SHALL BE TURNED OVER TO A CHARITABLE ORGANIZATION APPROVED BY THE BOARD OF DIRECTORS.
ARTICLE VII
SECTION 1.
THESE BY-LAWS SHALL NOT BE AMENDED UNLESS THE BOARD OF DIRECTORS HAS APPROVED THE PROPOSED AMENDMENT BY A MAJORITY VOTE AND APPROVAL BY MAJORITY VOTE IS OBTAINED FROM THE MEMBERS IN GOOD STANDING AT THE MEMBERSHIP MEETING.
ARTICLE VIII
SECTION 1.
THE CHAIRPERSON OF THE FINANCE COMMITTEE SHALL PROVIDE AN ACCOUNTING OF THE JUNEAU FAMILY ASSOCIATION ONCE EVERY THREE YEARS STARTING IN 2011 AND SHALL PRESENT THE FINANCIAL STATEMENTS TO THE GENERAL MEMBERSHIP AT THE SCHEDULED REUNION.
ARTICLE IX
SECTION 1.
THERE SHALL BE ___ STANDING COMMITTEES:
A) FINANCE COMMITTEE
B) ______________________
C) ______________________
MISSION STATEMENT
THE JUNEAU FAMILY U.S.A., ASSOCIATION WOULD LIKE TO PROVIDE A LINK BETWEEN THE VARIOUS JUNEAU CLAN MEMBERS OF THIS ASSOCIATION AND OTHER JUNEAU’S AROUND THE USA AND THE WORLD. ALSO TO GIVE THE DIFFERENT CLAN FAMILIES A FORUM TO COMMUNICATE WITH EACH
OTHER.
ARTICLE I
NAME
SECTION 1.
THE NAME OF THE ORGANIZATION SHALL BE JUNEAU FAMILY USA.
SECTION 2.
THE ORGANIZATION SHALL BE ORGANIZED ON A NON-STOCK, NON-PROFIT BASIS.
ARTICLE II
MEMBERSHIP
SECTION 1.
MEMBERS ARE REQUIRED TO PAY DUES EVERY YEAR. THE MEMBERSHIP AND FINANCIAL YEAR FOR THE JUNEAU FAMILY USA WILL BE JUNE 1 THROUGH MAY 31
SECTION 2.
DUES ARE SET BY THE BOARD OF DIRECTORS. IF THERE WILL BE AN INCREASE/DECREASE IN THE DUES, THE BOARD MUST SET THE CHANGE BY APRIL 1 TO TAKE EFFECT THE FOLLOWING JULY. DUES CANNOT BE PRO-RATED.
SECTION 3.
A HOUSEHOLD CAN BE CONSIDERED AS A MEMBER. HOUSEHOLD IS DEFINED AS ALL FAMILY MEMBERS RESIDING AT THE SAME ADDRESS. THE HOUSEHOLD WOULD HAVE ONE VOTE. IF A PERSON IN THE HOUSEHOLD IS 18 YEARS OR OLDER AND WISHES TO VOTE INDIVIDUALLY THEN THAT PERSON MUST PAY DUES.
SECTION 4.
THE RIGHTS OF MEMBERSHIP AND STATUS OF A MEMBER IN GOOD STANDING ARE SUBJECT TO THE PAYMENT OF DUES.
SECTION 5.
MEMBERS IN GOOD STANDING WILL BE ALLOWED TO FULLY PARTICIPATE IN MEMBERSHIP MEETINGS, MAKE AND VOTE ON MOTIONS AS WELL AS NOMINATE AND VOTE FOR DIRECTORS.
SECTION 6.
EACH MEMBER IN GOOD STANDING HAS THE RIGHT TO USE THE WEBSITE (WWW.JUNEAUFAMILYUSA.COM). THEY MAY POST NEWS, PICTURES, AND STORIES OF THEIR FAMILIES.
TO USE THE WEBSITE A MEMBER MUST CONTACT A BOARD MEMBER WITH THEIR REQUEST. THE BOARD WILL POST THE MEMBERS SUBMISSION. THE BOARD HAS THE RIGHT TO REFUSE A REQUEST IT DEEMS INAPPROPRIATE OR DUE TO SPACE THE BOARD MAY LIMIT THE NUMBER OF PICTURES AND TEXT.
ARTICLE III
MEMBERSHIP MEETINGS
SECTION 1.
THE CHAIRPERSON OF THE REUNION COMMITTEE WILL PRESENT THE SITE AND DATE OF THE REUNION (EVERY 3 YEARS) TO THE BOARD OF DIRECTORS FOR APPROVAL BY THE MEMBERSHIP.
SECTION 2.
MEMBERSHIP MEETINGS WILL BE HELD EVERY 3 YEARS AT THE REUNION. ONLY DUE TO EXTENUATING CIRCUMSTANCES WILL THE BOARD POSTPONE THE REUNION DATE.
SECTION 3.
ONLY MEMBERS IN GOOD STANDING MAY VOTE AT THE MEETINGS.
SECTION 4.
THE BOARD OF DIRECTORS MAY ELECT TO HAVE THE MEMBERSHIP VOTE (BY E-MAIL OR WEBSITE) ON ISSUES THAT THEY DEEMS OF CONCERN OF THE ASSOCIATION.
SECTION 5.
TWENTY MEMBERS IN GOOD STANDING OF THE ASSOCIATION WILL CONSTITUTE A QUORUM FOR THE TRANSACTION OF BUSINESS.
ARTICLE IV
SECTION 1.
PARLIAMENTARY AUTHORITY SHALL BE VESTED IN THE PRESIDENT, WHO SHALL OPERATE IN ACCORDANCE WITH ROBERT’S RULES OF ORDER
SECTION 2.
THE ORDER OF BUSINESS AT ALL BOARD AND MEMBERSHIP MEETINGS SHALL BE AS FOLLOWS:
A) CALL TO ORDER
B) READING OF MINUTES
C) TREASURER’S REPORT
D) COMMITTEE REPORTS
E) OLD BUSINESS
F) NEW BUSINESS
G) ADJOURNMENT
ARTICLE V
BOARD OF DIRECTORS
SECTION 1.
THE BOARD OF DIRECTORS WILL HAVE THE AUTHORITY TO CARRY ON THE AFFAIRS OF THE ASSOCIATION.
SECTION 2.
THE BOARD OF DIRECTORS SHALL CONSIST OF 9 MEMBERS: 2 MEMBERS FROM EACH OF 3 AREAS OF THE UNITED STATES (EAST, CENTRAL AND WEST) AND 3 MEMBERS FROM THE UNITED STATES FOR AT LARGE POSITIONS
SECTION 3.
ONE HONORARY MEMBER WILL BE A NON-VOTING MEMBER FROM THE ASSOCIATION DES JUNEAU D’AMERIQUE INC. THIS MEMBER WILL ACT AS THE LIAISON BETWEEN THE 2 ASSOCIATIONS AND WILL TAKE AN ACTIVE PART IN ALL DISCUSSIONS OF THE BOARD. THIS MEMBER WILL BE APPOINTED BY THE ASSOCIATION DES JUNEAU D’AMERIQUE INC. IF THIS MEMBER IS ALSO A MEMBER IN GOOD STANDING OF THE JUNEAU FAMILY USA HE/SHE MAY VOTE AT BOARD MEETINGS.
SECTION 4.
THE BOARD OF DIRECTORS SHALL BE ELECTED BY A MAJORITY VOTE OF THOSE MEMBERS IN GOOD STANDING VOTING AT THE MEMBERSHIP MEETING TO BE HELD EVERY 3 YEARS.
SECTION 5.
FOR JUST CAUSE A DIRECTOR CAN BE REMOVED FROM OFFICE BY A MAJORITY VOTE OF THE BOARD.
SECTION 6.
FIVE DIRECTORS SHALL CONSTITUTE A QUORUM FOR THE TRANSACTIONS OF ANYBUSINESS BY BOARD OF DIRECTORS.
SECTION 7.
DIRECTORS WILL SERVE FOR A PERIOD OF 3 YEARS. IF A REUNION IS CANCELLED, THE THEN SERVING BOARD MEMBERS WILL CONTINUE TO SERVE UNTIL THE NEXT REUNION.
SECTION 8.
IF ANY BOARD MEMBER RESIGNS, THE PRESIDENT SHALL HAVE THE AUTHORITY TO FILL THAT POSITION.
SECTION 9.
AFTER THE MEMBERSHIP MEETING TO BE HELD AT THE REUNION THE DIRECTORS WILL MEET TO ELECT THE OFFICERS (PRESIDENT, VICE PRESIDENT, SECRETARY AND TREASURER). ALL OFFICERS MUST BE SERVING AS MEMBERS OF THE BOARD OF DIRECTORS.
SECTION 10.
THE OFFICERS SHALL BE: THE PRESIDENT, VICE PRESIDENT, SECRETARY AND TREASURER.
PRESIDENT: THE PRESIDENT SHALL BE ACTIVE IN THE MANAGEMENT OF THE ASSOCIATION BUSINESS. HE/SHE SHALL APPOINT A CHAIRPERSON FOR ALL STANDING COMMITTEES AND SHALL BE AN EX-OFFICIO MEMBER OF ALL COMMITTEES HE/SHE SHALL ALSO PRESIDE OVER ALL MEETINGS OF THE BOARD OF DIRECTORS.
VICE PRESIDENT: HE/SHE SHALL PERFORM SUCH DUTIES AS DELEGATED BY THE PRESIDENT. HE/SHE SHALL ACT IN THE PLACE OF THE PRESIDENT DUE TO THE ABSENCE OF THE PRESIDENT.
SECRETARY: THE SECRETARY SHALL KEEP MINUTES OF ALL MEETINGS. HE/SHE WILL GIVE ALL NOTICES REQUIRED BY THE BOARD AND ASSOCIATION BY-LAWS. HE/SHE WILL KEEP A RECORD OF NAMES AND E-MAIL ADDRESSES OF ALL MEMBERS. MEMBERS SHALL NOTIFY THE SECRETARY OF ANY CHANGES.
TREASURER: THE TREASURER SHALL HAVE CUSTODY AND KEEP ALL ACCOUNTS OF MONIES ASSOCIATED WITH THE ASSOCIATION. HE/SHE SHALL KEEP IN BOOKS AN ACCURATE ACCOUNT OF ALL RECEIPTS AND DISBURSEMENTS. HE/SHE SHALL DEPOSIT ALL MONIES IN THE NAME OF THE ASSOCIATION.
ARTICLE VI
SECTION 1.
DISSOLUTION: THE ORGANIZATION MAY BE DISSOLVED BY A TWO-THIRDS VOTE OF THE BOARD OF DIRECTORS. ON DISSOLUTION, ANY FUNDS NOT EXPANDED SHALL BE TURNED OVER TO A CHARITABLE ORGANIZATION APPROVED BY THE BOARD OF DIRECTORS.
ARTICLE VII
SECTION 1.
THESE BY-LAWS SHALL NOT BE AMENDED UNLESS THE BOARD OF DIRECTORS HAS APPROVED THE PROPOSED AMENDMENT BY A MAJORITY VOTE AND APPROVAL BY MAJORITY VOTE IS OBTAINED FROM THE MEMBERS IN GOOD STANDING AT THE MEMBERSHIP MEETING.
ARTICLE VIII
SECTION 1.
THE CHAIRPERSON OF THE FINANCE COMMITTEE SHALL PROVIDE AN ACCOUNTING OF THE JUNEAU FAMILY ASSOCIATION ONCE EVERY THREE YEARS STARTING IN 2011 AND SHALL PRESENT THE FINANCIAL STATEMENTS TO THE GENERAL MEMBERSHIP AT THE SCHEDULED REUNION.
ARTICLE IX
SECTION 1.
THERE SHALL BE ___ STANDING COMMITTEES:
A) FINANCE COMMITTEE
B) ______________________
C) ______________________